Media accreditation
Dear participants!
The Sixth Yalta International Economic Forum will be held as part of the International Business Week 2024 in the city of Ufa, Republic of Bashkortostan on December 5, 2024.
Dear participants!
The Sixth Yalta International Economic Forum will be held as part of the International Business Week 2024 in the city of Ufa, Republic of Bashkortostan on December 5, 2024.
1. GENERAL PROVISIONS
1.1. This document defines the policy of Yalta International Economic Forum Foundation (hereinafter referred to as the Foundation) regarding personal data processing and enforcement of personal data protection requirements (hereinafter referred to as the Policy) in accordance with Article 18.1 of Federal Law 152 On Personal Data of the Russian Federation dd 27.07.2006.
2. BASIC CONCEPTS
2.1. The present Policy uses the following basic concepts:
2.1.1. Personal data - any information related directly or indirectly to a specific or identifiable individual (owner of personal data);
2.1.2. Operator - state or municipal body, legal entity or individual who independently or jointly with other persons organizes and (or) processes personal data, determines the purposes of personal data processing, composition of personal data to be processed, actions (operations) performed with personal data;
2.1.3. Personal data processing - any action (operation) or a set of actions (operations) performed with personal data, with or without automation tools, including collection, recording, systematization, accumulation, storage, clarification (update, change), extraction, use, transfer (distribution, provision, access), depersonalization, blocking, deletion or destruction of personal data;
2.1.4. Automated personal data processing - processing of personal data using computing technology;
2.1.5. Non-automated personal data processing - processing of personal data contained in the personal data information system or extracted from such a system, during which the use, clarification, dissemination, destruction of personal data of each of the owners of personal data is carried out with the direct human participation;
2.1.6. Processing of paper-based personal data - processing of personal data, including non-automated processing, carried out by the Foundation by recording the personal data of each of the owners of personal data on paper(s);
2.1.7. Use of personal data - the use of personal data to achieve the purposes of their processing;
2.1.8. Dissemination of personal data - actions aimed at disclosing personal data to an indefinite group of persons;
2.1.9. Personal data provisioning - actions aimed at disclosing personal data to a certain person or a group of persons;
2.1.10. Blocking of personal data - temporary termination of personal data processing (except when processing is necessary for personal data update);
2.1.11. Annulment of personal data - actions as a result of which it becomes impossible to restore personal data in the personal data system and (or) as a result of which tangible media of personal data are destroyed;
2.1.12. Anonymization of personal data - actions as a result of which it becomes impossible to determine the affinity of personal data with a specific personal data owner without using additional information;
2.1.13. Personal data system - a set of personal data contained in databases, as well as information technologies and technical means used for their processing;
2.1.14. Cross-border transfer of personal data - the transfer of personal data to the territory of a foreign state to an authority of a given state, a foreign individual or a foreign legal entity.
3. PERSONAL DATA PROCESSING PHILOSOPHY
3.1. The processing of personal data is allowed in the cases defined by federal law;
3.2. Processing of personal data is limited to the achievement of specific, predetermined and legitimate goals. Processing of personal data that is not related to the purposes of personal data collection is prohibited. Personal data processing purposes:
- relationships between the users of web-site https://yalta-forum.com/ (hereinafter referred to as the Site) and the owner and the operator of web-site https://yalta-forum.com/ - by the Foundation, for the purpose of fulfilling the terms of the agreement, as well as the relations of the user of web-site https://yalta-forum.com/ with other users of web-site https://yalta-forum.com/ (participants, speakers, volunteers and other persons who have access to the member area of web-site https://yalta-foum.com/).
3.3. Only personal data that meet the processing purposes are subject to processing.
3.4. The content and volume of personal data processed must correspond to the declared processing purposes. The processed personal data should not exceed the declared processing purposes.
3.5. Personal data accuracy must be guaranteed in the course of processing, as well as data sufficiency, and, if necessary, relevance to the purposes of personal data processing. The Foundation must take the necessary measures or ensure their taking to delete or to update incomplete or inaccurate data.
3.6. Personal data storage method shall allow personal data owner identification, not longer than it is required by the purposes of personal data processing, unless the period of personal data storage is established by federal law, an agreement to which the subject of personal data is a party, beneficiary or guarantor.
4. PERSONAL DATA OWNERS AND SCOPE
4.1. The Foundation shall process the following personal data:
5. PERSONAL DATA PROCESSING
5.1. Personal data processing may be done by the computing system using automation tools and without them, as well as in paper format.
5.2. Personal data processing is allowed in the following cases:
5.2.1. as authorized by the personal data owner;
5.2.2. for the performance of the contract to which the personal data owner is a party.
6. RIGHTS OF THE PERSONAL DATA OWNER
6.1. The personal data owner is lawful:
6.1.1. to receive information from the Foundation regarding processing of one's own personal data;
6.1.2. to request the Foundation to update one's own personal data, block or annul them if the personal data is incomplete, outdated, inaccurate, illegally obtained or is not necessary for the stated purpose of processing, as well as take measures provided for by law to protect one's own rights;
6.1.3. to request the Foundation to stop personal data processing.
7. PERSONAL DATA PRIVACY
7.1. Information related to personal data, access to which is obtained by the Foundation in accordance with the procedure established by law, is subject to disclosure to third parties only in the cases specified in paragraph 3.2 of this policy.
7.2. Employees of the Foundation and other persons who have received access to personal data and process them are informed about possible disciplinary, administrative, civil and criminal liability in case of violation of the current legislation of the Russian Federation in terms of personal data processing.
8. PERSONAL DATA SECURITY MEASURES
8.1. The Foundation takes the necessary and sufficient measures to ensure fulfillment of obligations provided for by the Federal Law of the Russian Federation on Personal Data and the legal acts adopted on their basis.
8.2. In particular, the Foundation takes the following measures to ensure personal data security:
The present privacy policy applies to the interaction between the users of web-site https://yalta-forum.com/ and Yalta International Economic Forum Foundation (hereinafter referred to as YIEF Foundation) who is the owner and operator of web-site https://yalta-forum.com/.
Data collection
When saving (entering) user personal data in the Member Area of web-site https://yalta-forum.com/, the user voluntarily and in his own interests gives a consent to YIEF Foundation (legal address: 13 Kirova Ave., Simferopol), as well as to third parties (participants, speakers, volunteers and other persons who have access to the Member Area of web-site https://yalta-forum.com/) to process one's own personal data on the following terms:
Personal data processing goals:
Personal data processing includes: collection, recording, verification, systematization, accumulation, storage, update (modification), extraction, use, transfer (distribution, provision, access), depersonalization, blocking, deletion and annulment.
Personal data may be transferred to third parties in the following manner:
User right to modify data
The data available to YIEF Foundation should be accurate and up-to-date. The user may request personal data modification by contacting the relevant person at YIEF Foundation by e-mail or phone. For the contact details, visit your Member Area at the YIEF Foundation web-site.
User right to delete data
A user may request personal data annulment by sending a written notification to YIEF Foundation following the procedure established by the legislation of the Russian Federation. Once YIEF Foundation receives the request, it terminates personal data processing and annuls them within 1 (one) month from the date of receipt of the revocation of consent for the personal data processing or within the deadline provided for by current legislation, in the absence of consent revocation. Once YIEF Foundation receives the revocation of consent for the personal data processing, the participation agreement in Yalta International Economic Forum becomes invalid, as well as admittance to the premises of Yalta International Economic Forum.
Information that can be obtained from the user device when using the web-site
Third-party sites and services
This Privacy Policy applies only to the web-site of Yalta International Economic Forum. YIEF Foundation does not control and is not responsible for the third-party materials available at the web-sites which a user may visit by clicking the links located on the YIEF Foundation web-site. Such web-sites may collect or request other personal information and perform other actions.
YIEF Foundation does not control such third-party web-sites and is not responsible for their privacy policies. When visiting other online resources by clicking the links on the web-site of YIEF Foundation, familiarize yourselves with their relevant security policies.
Data protection
Amendments to this Privacy Policy
YIEF Foundation reserves the right to amend this Privacy Policy from time to time, if deems necessary or is required by law.
Should you have any questions regarding the Privacy Policy or data processing, contact YIEF Foundation. For contact details, go to YIEF Foundation website (Contacts).
All inquiries related to privacy and personal data processing shall be transferred to a relevant employee to evaluate and look for solution. If an issue calls for a more detailed consideration, an employee may contact the user for more information. A detailed response shall be provided to the requests of such kind.
1. General provisions
1.1. The present conditions define the procedure for the use of information, news and other materials posted on https://yalta-forum.com/ web-site owned by Yalta International Economic Forum Foundation (hereinafter referred to as YIEF Foundation).
1.2. Any YIEF Foundation web-site materials are objects of copyright. The rights of YIEF Foundation for the given materials are protected by intellectual property rights.
1.3. The use of YIEF Foundation web-site materials is allowed only with the written consent of YIEF Foundation. Free-of-charge use of the materials is possible only in the cases expressly provided for in paragraphs 2.2.1 – - 2.2.3. of the abovementioned conditions.
1.4. The present conditions are applied to the following users: news agencies, electronic and printed media, individuals and legal entities (hereinafter referred to as Users).
2. Use of materials. Types of use
2.1. The use of materials shall mean reproduction, distribution, public display, broadcasting, transfer by cable, translation, processing, making available to the public and other types of use provided for by the current legislation of the Russian Federation.
2.2. Use on a free-of-charge basis:
2.2.1. Any YIEF Foundation materials may be used without a written approval of YIEF Foundation and a free-of-charge basis also, provided the user is an individual, and such use is solely for personal purposes.
2.2.2. The use of information text content of the Foundation by religious and charity organizations, as well as educational institutions, on a free-of-charge basis is allowed only under a written permission of YIEF Foundation.
2.2.3. The news of the Foundation may be used by any Users without a written permission of the Foundation on a free-of-charge basis also provided it is not the main content of a product they are used in, i.e., in addition to the news of YIEF Foundation, the User resources have other content (authentic or obtained from other news resources not belonging to YIEF Foundation). In this case, upon each use of the news Users are to provide a reference of a link to the source or the web-site the materials were borrowed from.
2.2.4. Any amendments to the content of YIEF Foundation, as well as any processing is prohibited.
2.3. Other types of use:
2.3.1. Commercial use of the YIEF Foundation materials shall be based on written contracts.
2.3.2. It is prohibited to use any photos, images, videos, audio and other materials of the YIEF Foundation web-site, owned by YIEF Foundation and the third parties.
2.3.3. To use the content owned by YIEF Foundation and specified in clause 2.3.2. of the given conditions, Users are to obtain written permission (approval) of YIEF Foundation for the use of such content on a reimbursable basis.
2.3.4. It is not allowed to use the content of YIEF Foundation specified in clause 2.3.2. of the given rules, to the extent and for the purposes not provided for by the agreement between YIEF Foundation and a User, without a contract.
2.3.5. The cost of use of each specific material shall be agreed by the parties in each particular case.
2.3.6. To use the materials of YIEF Foundation specified in clause 2.3.2. of the given rules belonging to third parties, Users are to contact the relevant copyright holders.
3. Obligations of Users when using the materials
3.1. When using the materials of YIEF Foundation for any purpose other than personal, a link to the YIEF Foundation's website is mandatory:
3.1.1. Whenever the content of https://yalta-forum.com/ web-site is used in printed publications or in other forms on tangible media, Users are to indicate the source of the content.
3.1.2. Whenever the content of https://yalta-forum.com/ web-site is used in the Internet or in any other electronic form, Users are to place a reference of a link to the source web-site.
3.1.3. A reference or a link to a source specified in paragraphs 3.1.1 and 3.1.2. of the given rules must be placed by the User at the beginning of the text content used, and also right under the audio, video, photo or graphic material of the Foundation.
3.1.4. Materials of YIEF Foundation obtained from secondary sources may be used only with reference to the given sources.
3.2. When using the materials of YIEF Foundation, modification of the original text is not allowed. Abridgment of materials is allowed only if it does not lead to a distortion in meaning. In this case, Users shall be solely responsible the distortion of the meaning of the materials.
3.3. When using information and news materials of YIEF Foundation, Users should not indicate on their websites and in RSS newsletters the release time similar or preceeding the time of their release on the YIEF Foundation website.
4. YIEF Foundation reserves the right to amend the given rules unilaterally at any time without notifying the Users. Any amendments shall be posted on the YIEF Foundation web-site. The amendments come into force at the moment of publishing at the YIEF web-site.
5. Responsibility for the misuse of materials
5.1. Any illegal use of the YIEF Foundation web-site materials shall be seen as a violation of the YIEF Foundation rights and/or the rights of third parties and shall entail criminal, civil and other liability provided for by the current legislation of the Russian Federation.
5.2. In the event of a claim against YIEF Foundation by any third party whose rights were violated by illegal actions of the User, or in case of instructions, warnings and other acts from authorized state authorities, involving YIEF Foundation in a lawsuit as a result of illegal actions of the User, the latter shall compensate YIEF Foundation for all losses caused thereby.
6. Miscellaneous
6.1. For any questions related to the use of YIEF Foundation web- site materials, contact us by e-mail: info@yalta-forum.com.
6.2. When visiting the YIEF Foundation web-site, a User agrees that the former may save and use cookies, as well as other local storage means, web beacons or similar tools installed on the User's device, to transmit data obtained with the help of the tools above to third parties to analyze User's activities with the given web-site, to improve its operation, to control navigation and obtain statistics.
1. GENERAL PROVISIONS
1.1. The purpose of accreditation of mass media to VI Yalta International Economic Forum is to guarantee the dissemination of complete and reliable information about YIEF events in a professional manner.
1.2. Accreditation of mass media is mandatory for all YIEF events.
1.3. The employees of mass media companies must respect the rights and legitimate interests of YIEF participants and staff and comply with generally recognized ethical standards.
1.4. The number of mass media representatives who can take part in YIEF is limited due to the intentions of the organizers to provide mass media representatives with the most comfortable working hours and quick access to all necessary resources given the remarkable interest in the event by the media and the limited infrastructure capabilities of the event site, as well as the need to comply with all the recommendations of Russian Federal State Agency for Health and Consumer Rights (Rospotrebnadzor).
1.5. The YIEF Steering Committee may increase the quota at the official request of mass media company if there is a reasoned justification for such a need.
2. MASS MEDIA ACCREDITATION
2.1. Accreditation procedure.
Both Russian and foreign mass media representatives may submit an application for participation in YIEF, given that:
2.1.1. Russian mass media companies are registered with the Federal Service for Supervision of Communications, Information Technologies and Mass Communications (hereinafter-Roskomnadzor);
2.1.2. For foreign mass media:
2.1.2.1. Foreign mass media operating in the Russian Federation on a permanent basis must be accredited with the Ministry of Foreign Affairs of Russia;
2.1.2.2. If the accreditation with the Ministry of Foreign Affairs of Russia is not available, in addition to the application to be filled in on the official website, foreign mass media must apply for temporary accreditation with the Ministry of Foreign Affairs of Russia.
2.2. Accreditation quotas for mass media
2.2.1. Printed press:
2.2.2. News agencies – 4 persons (2 reporters, 2 photo reporters).
2.2.3. From electronic mass media (including blogs) – 2 persons (1 reporter, 1 operator).
2.2.4. TV companies – 7 persons (2 reporters, 1 producer, 2 cameramen, 2 sound engineers).
2.2.5. Radio companies – 2 persons (2 reporters).
2.2.6. Press office – 3 persons (1 press secretary, 1 photo reporter, 1 cameraman).
2.3. Accreditation application submission and review
2.3.1. Mass media representatives intending to take part in the coverage of YIEF events, as well as specialized media wishing to cover an industry-specific YIEF business event, must submit an accreditation application (hereinafter referred to as Application) through the official YIEF website ( https://yalta-forum.com/).
2.3.2. All the fields in the application must be filled in.
2.3.3. Application submission deadline through the official YIEF web-site - September 1 - October 25, 2021.
2.3.4. Application review deadline - 10 actual days from the receipt of registration application for mass media representatives.
2.3.5. The accreditation of mass media representatives is valid for all the days of YIEF.
2.4. Issue procedure of accreditation badges to mass media
2.4.1. Mass media representatives shall receive accreditation badges after the registration application approval by the YIEF Steering Committee.
2.4.2. Accreditation badges shall be issued at the accreditation stands. For locations and working hours of accreditation stands see official YIEF web-site.
2.4.3. Accreditation badges may be issued only if the following conditions are met:
2.4.3.1. in case of availability of a confirmed accreditation in the YIEF database;
2.4.3.2. upon presentation of ID (the ID number must match with the number in the registration form, as well as:
2.4.4. Optionally, the following documents may be requested:
2.4.4.1. from Russian mass media - editorial certificate;
2.4.4.2. foreign mass media - accreditation card issued by the Russian Foreign Ministry.
2.4.5. Badge are personalized and may not be transferred to third parties. The badge must be well visible during the entire time of presence at the YIEF premises.
2.4.6. Any other accreditation cards are invalid for admission to the YIEF site.
2.4.7. If the accreditation badge is lost or stolen, immediately report about this to any information stand. Lost badges will be blocked. A new one shall be issued on the basis of a written application.
2.5. Admission procedure to YIEF events
2.5.1. Accreditation of mass media is mandatory for all YIEF events.
2.5.2. Mass media will have access to all public YIEF events.
2.5.3. Access of mass media support staff to the YIEF premises shall be based on the relevant access procedure.
3. REFUSAL OF ACCREDITATION
3.1. The YIEF Steering Committee has the right to refuse to give accreditation as follows:
3.1.1. Persons who do not belong to mass media and do not hold the positions specified in paragraph 2.2 of the given procedure;
3.1.2. Mass media specialing solely in advertising, reference or highly industry-specific subjects not related to YIEF, except for the trade press;
3.1.3. The YIEF Steering Committee may refuse accreditation without explaining the reasons.
4. RIGHTS AND OBLIGATIONS OF MASS MEDIA ACCREDITED AT YIEF
4.1. Mass media accredited at YIEF has the right to:
4.1.1. use all services intended for journalists and press office employees;
4.1.2. obtain information about official YIEF events and exhibitions (press releases, business track, etc.);
4.1.3. use the YIEF press center resources and infrastructure during official events;
4.1.4. participate in press conferences, briefings and other press events.
4.2. Mass media accredited at YIEF shall:
4.2.1. check accuracy of the information provided by him;
4.2.2. give reference to the sources of information provided by third parties;
4.2.3. when receiving information from persons and officials, inform them about audio and video recording, filming and photography;
4.2.4. in the course professional activities, present a badge or other personal or journalist ID at the first request;
4.2.5. not conceal any information or counterfeit socially significant materials, collect information in favor of a third party which does not belong to mass media;
4.2.6. suspend (stop) photo and video recording at the request of the YIEF security service;
4.2.7. not distribute printed materials on the premises of YIEF without the approval of the YIEF Steering Committee;
4.2.8. when using official information and quoting statements of YIEF participants, follow the YIEF Referencing Policy (para. 6), namely, resulting materials shall contain a reference to YIEF and the source of information; and for electronic media – a link to the official YIEF web-site ( https://yalta-forum.com/); it is not allowed to make any changes, additions or distortions to the copied (quoted) information.
5. HOW TO RECEIVE A BADGE
5.1. List of prohibited items
In order to avoid any issues with access to the Forum events, mass media representatives are recommended to leave items prohibited on the Forum premises at the place of residence or in a personal car.
List of items prohibited at the Forum premises: https://yalta-forum.com/pronos-predmetov.pdf.
5.2. Accreditation badge
An accreditation badge is required for admission to the venue of the business track of the Forum and a number of events of the cultural and sports track.
Make sure you have the participant's badge and an ID (passport) with you during the entire stay on the Forum premises.
The badge is personalized and may not be transferred to third parties.
If the badge is lost or damaged, contact any accreditation stand for assistance. The lost badge will be blocked with a duplicate issued based on the written application of the badge owner.
5.3. Badge application documents
Mass media badge may be obtained in person or on the basis of a power of attorney.
In case of subsequent changes to the participation application, they must be reviewed. To make changes, contact the Forum information center.
5.4. Badge application documents (on the basis of a power of attorney)
When a mass media badge is picked up by a third party, the following documents must be presented:
5.4.1. ID (passport) of the authorized person;
5.4.2. The original of the power of attorney based on a standard form*;
5.4.3. List of participants (attached to the power of attorney);
5.4.4. Copies of the participants' IDs (passports)**.
*Power of attorney form for legal entities: https://yalta-forum.com/doverennost_badge.pdf.
**The power of attorney is invalid without a list and copies of IDs (passports) of all accredited mass media representatives. Copies of passports will be returned once badges are issued.
The locations and office hours of accreditation stands will be soon available at the Forum web-site (https://yalta-forum.com/).
6. REFERENCING POLICY
When using official information and quoting statements of the Forum participants, the resulting materials should contain a reference to Yalta International Economic Forum and the source of information received, for electronic media, add a link to the Forum web-site (https://yalta-forum.com/). It is prohibited to make any changes, additions or distortions to the copied (quoted) information.
6.1. For printed media or radio, any article or interview on the results of Yalta International Economic Forum must contain a reference to Yalta International Economic Forum (text or logo).
6.2. For television, any program or interview recorded on the premises of Yalta International Economic Forum must contain a reference to Yalta International Economic Forum.
6.3. For Internet media, any article or interview on the results of Yalta International Economic Forum must contain a reference to Yalta International Economic Forum (text or logo).
6.4. Any photo taken within the framework of Yalta International Economic Forum must contain a link to the source of information.
6.5. For blogs and social networking sites, when using official information obtained through participation in Yalta International Economic Forum and when quoting statements of the participants of Yalta International Economic Forum (with the participant's approval), the resulting materials posted on the Internet (blogs, social networking sites, etc.) must contain reliable and true facts.
The organizers of the Forum shall not be responsible for the statements of the members of the blogosphere and social networking sites.
The YIEF organizers hereby inform that they may use the content of articles, photos and video materials received or created by the mass media in the course of preparation or holding of YIEF events, with reference to the authors of the given materials.
7. PRESS CENTER
The Press Center of Yalta International Economic Forum press is a functional platform for comfortable and efficient work of the mass media.
The YIEF Press Center infrastructure:
7.1. 20 PC workstations with dedicated Internet and printers;
7.2. Mass media newsletters;
7.3. A dedicated group in a messaging app;
7.4. A dedicated work space with restricted access based on accreditation badges;
7.5. Breakfasts, lunches and dinners.
8. CONTACT INFORMATION
Mass media relations office: